Job Description

: The Sheriff's Executive Assistant is responsible for performing multiple complex administrative and project management duties. Manage the administrative workflow in the executive office. Inform the sheriff of all pertinent information. Maintain calendar and schedule for the sheriff and undersheriff. Assist with budget preparation. Maintain a professional office. Job Posting Closes at 11:59PM on: 03/22/25 Division: Sheriff Criminal Investigations Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Starting pay: $33.37 - $53.39 per hour or $69,405.42 - $111,048.67 annual Depending on education and related experience Please by: March 22, 2025 The Sheriff Executive Assistant role involves a high level of administrative duties, project management, and effective communication. This position will require the ability to handle multiple tasks, set priorities, and maintain organization while supporting the sheriff and undersheriff. This job requires a mix of organizational skills, attention to detail, confidentiality, and the ability to communicate effectively with the staff and the citizens of Jefferson County.

• Provide administrative support to the sheriff and undersheriff. Manage daily office operations. Serve as a liaison between the sheriff and staff on administrative matters. Prioritize workload; attend meetings with, or for, the sheriff as needed. Prepare briefings on the substance of the meetings. Represent the sheriff in communications when dealing with the public, community groups, agencies, and representatives from other governmental institutions.

• Develop content and draft informational and actionable briefs directed to legislators, commissioners, elected officials, sheriff's command staff, and sheriff's rank and file on a wide variety of subjects as directed by the sheriff or undersheriff.

• Prepare and distribute correspondence. Draft and issue responses to email messages. Issue email messages from the sheriff's private account. Interact with staff on emails referred to their response. Track the status and ensure responses to emails are timely and complete.

• Update and maintain appointment calendars for the sheriff and undersheriff. Coordinate conference attendance and travel arrangements. Coordinate meetings for the sheriff and other officials, or the public. Ensure availability of rooms, equipment, and materials. Serve as a recording secretary in meetings.

• Use computerized data entry equipment and various word processing, spreadsheet, and file maintenance programs to enter, store, and retrieve information. Process statements and bills for payment. Prepare purchase requisitions and order supplies. Receive and verify deliveries of supplies and statements/invoice for accuracy. Assist the sheriff in preparation of budget, and monitoring expenditures.

• Receive phone inquiries and provide information based on the considerable knowledge of programs or activities at the sheriff's office. Determine that messages and requests are routed to the appropriate people.

• Provide special project coordination, research, and writing as needed to implement sheriff's priorities. Work in conjunction with other staff to provide research, support materials, and presentations on matters to meet defined policies and priorities.

• Serve as a resource to all executive leaders' administrative support staff at the sheriff's office.

• Other duties as assigned.

• Acquire and maintain notary commission
• Preferred - Related Specialized Training

Education: GED, High School Diploma Experience: Work Experience: Minimum five years Certifications: Languages: Category: Administrative, Business Programs and Services

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